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How to Setup Automated Notifications

Configure dynamic triggered notification messages automatically driven by WooCommerce order state transitions or WordPress events.

7 min read·Updated May 12, 2026
How to Setup Automated Notifications

Notification messages are sent automatically based on the status of a WooCommerce and WordPress order, such as login/registration. They will also be sent if a user creates an order.

Notification messages trigger if the WooCommerce admin changes the order status from within Wp-admin. They also fire when users log in, log out, sign up, and much more.

List View Example Visualization
Automated Notifications Overview

Dashboard showing the list of active and inactive automated notifications in the Wawp plugin.

Keywords: automated notifications list, woocommerce message management, notification dashboard

Available messaging methods

  • WhatsApp Web: (Available seamlessly to everyone)
  • WhatsApp Meta: (Professional paid component)
  • Email: (Standard direct available to everyone)

Available features

  • Add notifications (Up to 5 free and unlimited in premium tiers)
  • Native WooCommerce subscription notifications official support (paid component)
  • Simultaneous Multiple language notifications support (paid component)

Other baseline features available to everyone:

  • Support for direct standard WordPress Triggers (Login, Signup).
  • Complete WooCommerce Trigger support for all integrated orders status (Default or custom).
  • Flexible routing support for sending to administrator, end-user, or combined.
  • Configurable timing delays supporting immediate triggers or specific time spans.

Exclusive Features for WooCommerce environments:

  • Automated attachment and transmission of featured product images.
  • Logic-based dynamically filtered sending scoped by single distinct product.
  • Advanced geo-filter constraints targeting direct billing country datasets.
  • Financial gate routing conditionalized upon specific chosen payment gateways.

To add custom event configurations, engage the New Notification button command.

Trigger Notification Button Interaction
Add New Notification

The button used to create a new automated notification trigger for WordPress or WooCommerce events.

Keywords: create notification, add automation trigger, new message setup

Executing triggers populated card visualizations displayed below.

Master Notification Dashboard View
Notification Cards Grid

Visual grid representing each automated notification as a manageable card with quick controls.

Keywords: notification cards, message automation ui, waws dashboard grid

About Card Header Controls

Analyze current overarching component settings directly housed within general object headers.

Header Toolbar Mapping Architecture
Notification Card Controls

Detailed view of the header toolbar for a notification card, including edit, copy, and delete actions.

Keywords: notification controls, edit trigger settings, message automation tools
SnapshotNameDescription
Icon
Channel Icons

Icons representing active communication channels.

Keywords: icon

| Senders icons | Visual indicator illustrating active transmission routing channels activated on toggle. | |

Icon
Trigger Info

Icons representing trigger information.

Keywords: icon

| Trigger information | Displays primary execution context type, associated latencies, and final active target audiences. | |

Icon
Activate Icon

Icons for activating notifications.

Keywords: icon

| Activate notification | Main toggle slider governing event active loop states. Toggle left to hibernate datasets safely. | |

Icon
Edit Icon

Icons for modifying notifications.

Keywords: icon

| Modify notification | Opens secondary payload modification modals managing visual copy layout and format. | |

Icon
Copy Icon

Icons for copying notifications.

Keywords: icon

| Copy notification | Generates localized cloning duplication procedures mapping matching existing node attributes. | |

Icon
Delete Icon

Icons for deleting notifications.

Keywords: icon

| Delete notification | Triggers permanent object erasure routines cycling items completely out of your stack. |

About Card Body Logic

Trigger: Define originating actions generated by explicit WooCommerce/WordPress events.

Explicit Trigger Dropdown Visualization
Notification Trigger Selection

Dropdown menu for choosing the specific WooCommerce or WordPress event that fires the notification.

Keywords: notification triggers, order status events, wordpress hooks

Timing: Set custom dissemination windows controlling instant relays or relative offsets.

Temporal Logic Delay Selectors
Notification Timing Settings

Settings to control when a notification is sent, allowing for immediate delivery or scheduled delays.

Keywords: notification timing, message scheduling, delay delivery

Channels: Operational communication vectors. Ensure active configurations inside your Sender Settings.

Channel Status Indicator Map
Communication Channels

Visual icons showing the active messaging channels (WhatsApp, Email) for a specific notification.

Keywords: messaging channels, communication status, active senders

Icon Key: Green circles signify active formatted payloads. Solid Red indicates unformatted empty strings requiring content input.

Recipients: Set endpoint user routing targets. Selecting user fires automatically to billing contact number.

Custom Targeting Controller Bar
Recipient Role Targeting

Interface for selecting who receives the notification, such as the customer or specific user roles.

Keywords: target audience, notification recipients, user role filters

Admin CC Routing: Assigns monitoring carbon-copies enabling supervising teams to observe outbound chains.

Direct Contact Selector Utility
Admin CC Selection

Dropdown for selecting administrators to receive a carbon copy of the automated notification.

Keywords: admin notifications, cc recipients, monitoring messages

Fast Assignment: Dynamically keyword-search administrators directly inside name/email bars to select them without scrolling menus.

Send Product Image: Activating this passes featured product media strings automatically into WhatsApp dispatch pipelines. Format strictures apply (JPG/PNG standards required).

Enable Image Payload Direct Checkbox
Product Image Attachment

Option to automatically include the featured image of a purchased product in the WhatsApp message.

Keywords: whatsapp images, product media attachment, rich notifications

Audience Filters

Filter executions contextually mapped based entirely upon dynamic variable order metadata.

  • Only send if: Whitelist gate restricting execution logic STRICTLY to elements matching dataset (e.g., Egyptian-only distribution).
  • DO NOT send if: Blacklist gate actively suppressing delivery chains immediately upon variable collision (e.g., skip all Cash on Delivery transactions).

Dimension Type Splits:

  • Country Filter: Maps according to billing address location flags.
Audience Location Identification Box
Country-Based Filtering

Filtering settings to restrict or allow notifications based on the customer's billing country.

Keywords: geo-filtering, country restrictions, targeted messaging
  • Product Filter: Slices segments by individual explicit object purchase matches.
Audience Object Inclusion Matcher UI
Product-Based Filtering

Settings to fire notifications only when specific products are included in the WooCommerce order.

Keywords: product filters, conditional notifications, sales automation
  • Payment Filter: Tunnels logic conditioned by explicit selected checkout gateways.
Payment Processing Filtering Map
Payment Gateway Filtering

Interface for targeting notifications based on the payment method used by the customer.

Keywords: payment gateway filters, checkout rules, automated alerts

Modifying Message Content Templates

Launch secondary overlay editors navigating through global header modify interfaces.

WhatsApp Web Interface: Dedicated composing field bundling unified emoji maps and standard dynamic placeholder injection modules.

WhatsApp Content Generator Window
WhatsApp Web Message Editor

Dedicated editor for composing WhatsApp Web messages with emoji and shortcode support.

Keywords: whatsapp editor, message composer, dynamic variables

WhatsApp Meta Interface: Full variable compose field paired with direct remote sourcing of verified Meta cloud-approved templates.

WhatsApp Meta API Template Manager
WhatsApp Meta Template Editor

Interface for mapping automated notifications to official Meta Cloud API message templates.

Keywords: meta cloud api, whatsapp templates, official business messaging

Email Via SMTP: Visual GUI interface supporting traditional HTML/Gutenberg text logic.

Email Visual Styler Block Canvas
Email Content Editor

Visual editor for designing and formatting automated email notifications for WooCommerce.

Keywords: email template editor, html emails, notification design

Syntax Sample Transformation

Drafted payload input typed into editor pane:

Hello {{billing_first_name}}
Thank you for completing your purchase through {{shop_name}}.

Details -> Product: {{product_name}} | Total: {{order_total}}
Order Link: {{order_link}}

Actual processed result rendered directly on receiving client mobile:

Hello Bella
Thank you for completing your purchase through OurstoreName.

Details -> Product: Product XYZ | Total: $25.00
Order Link: https://store.tld/order

You may dynamically extend mappings utilizing our global documentation catalog for comprehensive WooCommerce Parameters.

Types of status available

  • Login Notification
  • Signup Notification
  • Order on hold
  • Order processing
  • Order completed
  • Order pending payment
  • Pending Payment
  • Order failed
  • Order refunded
  • Order cancelled
  • Order notes
  • Order Custom status integration
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